Feature Guide
📘 Complete School Connect Feature Guide
This page explains every feature in plain language: what it does, who uses it, how to use it, advantages and school benefit. It uses no paid AI API and is generated free with the school site.
🏛️ Admin / Super Admin oversight model
Admin and Super Admin get the admin dashboard plus overview cards of staff, parent/payment and student dashboards for management, supervision, payment tracking and safeguarding. Staff, parents and students still see only their own dashboards.
🏠 Dashboard
What it does: Role-specific dashboards for admin/super-admin, staff, parents and students.
Who uses it: super admin admin principal proprietor head teacher bursar staff teacher parent student
How to use it:
- Open the page from the navigator.
- Use the action buttons at the top of the page.
- Export or print records where available.
📘 Feature Guide
What it does: Detailed explanation of every module and how to deploy/use the system.
Who uses it: super admin admin principal proprietor head teacher bursar staff teacher parent student
How to use it:
- Open the page from the navigator.
- Use the action buttons at the top of the page.
- Export or print records where available.
👤 Student Profile
What it does: Complete learner record, fees, attendance, results and support view.
Who uses it: super admin admin principal proprietor head teacher bursar super admin admin principal proprietor head teacher bursar staff teacher parent student
How to use it:
- Open the page from the navigator.
- Use the action buttons at the top of the page.
- Export or print records where available.
🧪 Take Exam
What it does: Anonymous or student assessment page for tests and entrance exams.
Who uses it: any all public super admin admin principal proprietor head teacher bursar staff teacher parent student
How to use it:
- Open the page from the navigator.
- Use the action buttons at the top of the page.
- Export or print records where available.
⚙️ Academic Setup
What it does: Enter/manage departments, terms, sessions, arms and academic periods used across the platform.
Who uses it: super admin admin principal proprietor head teacher bursar
How to use it:
- Open the page from the navigator.
- Use the action buttons at the top of the page.
- Export or print records where available.
👨🎓 Students
What it does: Your complete student register — every learner enrolled in the school.
Who uses it: Admin & staff add/edit; parents see only their own children.
How to use it:
- Click + Add new to enroll a student (the Admission No is auto-generated — never type it).
- Pick the Class from the dropdown so the student is grouped correctly.
- Use Import CSV to register many students at once (download the template first).
- Every other page (results, fees, attendance…) pulls student names from here, so there is no re-typing.
👨🏫 Staff
What it does: The directory of all teaching and non-teaching staff.
Who uses it: Admin/HR maintain it; approved staff sign-ups appear here automatically.
How to use it:
- Click + Add new; choose Teaching or Non-teaching.
- For teachers, pick the Subject taught from the dropdown.
- For privacy, date of birth is captured as day & month only.
- A Staff No is auto-generated on save.
📚 Classes
What it does: Defines each class/arm the school runs (e.g. JSS1 A).
Who uses it: Admin sets these up at the start of the session.
How to use it:
- Click + Add new; type the class name and arm.
- Pick the Class teacher from the staff dropdown (only teaching staff appear).
- Set the level and capacity.
- These classes then appear as dropdown options everywhere a class is needed.
◦ Subjects
What it does: The list of every subject the school offers.
Who uses it: Admin/HOD register subjects once per session.
How to use it:
- Click + Add new; type the subject, code, department and level.
- Map it to a Subject teacher from the staff dropdown.
- Subjects then appear in results, scheme of work, assignments and the timetable.
📋 Attendance
What it does: Daily/class attendance — who was present, absent, late or excused.
Who uses it: Class teachers record it; parents view their own children.
How to use it:
- Click + Add new, pick the student (class auto-fills), set the status and time.
- Or click 📲 Pull from QR Check-in to mark a whole class present in one click from today's scans.
- Export to CSV/PDF for records.
📊 Results
What it does: Raw CA + exam scores per student, subject, term and session.
Who uses it: Subject teachers enter scores; they feed report cards & promotion.
How to use it:
- Click + Add new; pick the student, subject, class, term and session (all dropdowns).
- Enter CA1/CA2/CA3 and Exam; the grade is auto-suggested.
- These scores roll up into Report Cards and drive Automated Promotion.
🗓️ Timetable
What it does: Class & exam timetables with auto-conflict detection.
Who uses it: super admin admin principal proprietor head teacher bursar staff teacher parent student
How to use it:
- Open the page from the navigator.
- Use the action buttons at the top of the page.
- Export or print records where available.
📋 Scheme
What it does: The Scheme of Work — each teacher's termly topic plan.
Who uses it: Teachers fill it at term start; admin monitors coverage.
How to use it:
- Add a row per week: subject, class, week number and topic.
- Each week, tick “Taught this week (confirm)” as you cover a topic.
- Admin can see covered vs uncovered topics at a glance.
💻 CBT
What it does: Full embedded CBT engine: 17 question types, CSV upload, timer, randomisation, negative marking, anti-cheat, certificates, link/code access — results auto-flow into report cards.
Who uses it: super admin admin principal proprietor head teacher bursar super admin admin principal proprietor head teacher bursar staff teacher
How to use it:
- Open the page from the navigator.
- Use the action buttons at the top of the page.
- Export or print records where available.
🧩 AI Question Prompts
What it does: Ready-made Simple/Intermediate/Advanced prompts you paste into any free AI chat to draft CBT questions in the exact CSV format — copy, edit, upload. The platform itself uses no paid AI.
Who uses it: super admin admin principal proprietor head teacher bursar super admin admin principal proprietor head teacher bursar staff teacher
How to use it:
- Open the page from the navigator.
- Use the action buttons at the top of the page.
- Export or print records where available.
🎯 Entrance & Assessments
What it does: Run entrance/common-entrance/placement exams that anonymous candidates can sit. Instant result slips, certificates and admission letters — single or bulk.
Who uses it: super admin admin principal proprietor head teacher bursar super admin admin principal proprietor head teacher bursar staff teacher
How to use it:
- Open the page from the navigator.
- Use the action buttons at the top of the page.
- Export or print records where available.
🗄️ Storage Manager
What it does: See how much Supabase space each table uses and safely purge old, low-value rows (after exporting) to make room — keeps you on the free tier.
Who uses it: super admin admin principal proprietor head teacher bursar
How to use it:
- Open the page from the navigator.
- Use the action buttons at the top of the page.
- Export or print records where available.
🧾 Report Cards
What it does: Builds termly report cards, broadsheets and scoresheets.
Who uses it: Teachers/admin generate them at term end.
How to use it:
- Define assessment columns (CA1, CA2, Assignment, Exam…) and their max marks.
- Enter or auto-pull scores (CBT and Digital-Library marks can flow in automatically).
- Generate each student's report card, the class broadsheet, or the teacher scoresheet — print or save as PDF.
📊 Analytics
What it does: Live, platform-wide KPIs & charts across every module to support informed decisions.
Who uses it: super admin admin principal proprietor head teacher bursar
How to use it:
- Open the page from the navigator.
- Use the action buttons at the top of the page.
- Export or print records where available.
✅ Approvals
What it does: Approve/reject prospective students, parents and staff (and admissions applications) right from the admin dashboard. Set roles, approve, suspend or delete.
Who uses it: super admin admin principal proprietor head teacher bursar
How to use it:
- Open the page from the navigator.
- Use the action buttons at the top of the page.
- Export or print records where available.
🗄️ Admin Data
What it does: Admin-only: read, delete, full backup (JSON) and restore of every table on the client site. All actions logged.
Who uses it: super admin admin principal proprietor head teacher bursar
How to use it:
- Open the page from the navigator.
- Use the action buttons at the top of the page.
- Export or print records where available.
🗓️ Auto-Timetable
What it does: Auto-builds a conflict-free timetable (no class/teacher double-booking) from each subject weekly period demand — deterministic, no AI.
Who uses it: super admin admin principal proprietor head teacher bursar super admin admin principal proprietor head teacher bursar staff teacher
How to use it:
- Open the page from the navigator.
- Use the action buttons at the top of the page.
- Export or print records where available.
📲 QR Check-in
What it does: Students self-check-in by scanning their ID-card QR (or typing admission no). No biometric hardware needed.
Who uses it: super admin admin principal proprietor head teacher bursar super admin admin principal proprietor head teacher bursar staff teacher student
How to use it:
- Open the page from the navigator.
- Use the action buttons at the top of the page.
- Export or print records where available.
📔 Diary
What it does: Daily homework/classwork/behaviour log; parents view & acknowledge.
Who uses it: super admin admin principal proprietor head teacher bursar super admin admin principal proprietor head teacher bursar staff teacher parent student
How to use it:
- Open the page from the navigator.
- Use the action buttons at the top of the page.
- Export or print records where available.
🗒️ Surveys
What it does: Anonymous-optional feedback forms & surveys with response collection.
Who uses it: super admin admin principal proprietor head teacher bursar super admin admin principal proprietor head teacher bursar staff teacher parent student
How to use it:
- Open the page from the navigator.
- Use the action buttons at the top of the page.
- Export or print records where available.
🍽️ Menu
What it does: Weekly meal planner with allergen notes for parents.
Who uses it: super admin admin principal proprietor head teacher bursar super admin admin principal proprietor head teacher bursar staff teacher parent student
How to use it:
- Open the page from the navigator.
- Use the action buttons at the top of the page.
- Export or print records where available.
⚙️ Settings (2FA · Language · A11y)
What it does: Free email-OTP 2FA, multi-language UI (incl. Hausa/Yoruba/Igbo), and accessibility (font scaling, high contrast).
Who uses it: super admin admin principal proprietor head teacher bursar
How to use it:
- Open the page from the navigator.
- Use the action buttons at the top of the page.
- Export or print records where available.
📝 Assignments
What it does: Post & track assignments with submission and grading.
Who uses it: super admin admin principal proprietor head teacher bursar super admin admin principal proprietor head teacher bursar staff teacher parent student
How to use it:
- Open the page from the navigator.
- Use the action buttons at the top of the page.
- Export or print records where available.
📖 Library
What it does: The physical book catalogue and lending records.
Who uses it: Librarian/staff manage; everyone can browse.
How to use it:
- Click + Add new to catalogue a book (title, author, copies).
- Track how many are lent out.
- For online reading + quizzes that count toward grades, use Digital Library.
📚 Digital Library
What it does: Teachers assign online books/links + optional comprehension questions; auto-scored marks count toward grades.
Who uses it: super admin admin principal proprietor head teacher bursar super admin admin principal proprietor head teacher bursar staff teacher parent student
How to use it:
- Open the page from the navigator.
- Use the action buttons at the top of the page.
- Export or print records where available.
⚖️ Conduct
What it does: Merit/demerit, incidents, pattern tracking.
Who uses it: super admin admin principal proprietor head teacher bursar super admin admin principal proprietor head teacher bursar staff teacher parent
How to use it:
- Open the page from the navigator.
- Use the action buttons at the top of the page.
- Export or print records where available.
🩺 Health
What it does: Sick-bay visits, medical history, allergy alerts.
Who uses it: super admin admin principal proprietor head teacher bursar super admin admin principal proprietor head teacher bursar staff teacher parent
How to use it:
- Open the page from the navigator.
- Use the action buttons at the top of the page.
- Export or print records where available.
🎓 Promotion
What it does: Moves students to the next class — automatically, by exam result.
Who uses it: Admin/proprietor run it at session end.
How to use it:
- Click ⚙ Auto-promote (by exam); set a pass benchmark and the graduating class.
- The system drafts promote / repeat / graduate decisions from each student's term average.
- Review & edit any row, then click ✅ Apply promotions. Nothing changes until you apply.
💰 Fees
What it does: Records school-fee payments and shows balances per student.
Who uses it: Bursar/admin record payments; parents see their own.
How to use it:
- Click + Add new, pick the student, enter the amount, method and reference.
- Each payment appears in the student's payment history on their dashboard.
- Export statements to CSV/PDF.
💵 Finance
What it does: Income/expense ledger with charts and KPI analytics.
Who uses it: super admin admin principal proprietor head teacher bursar
How to use it:
- Open the page from the navigator.
- Use the action buttons at the top of the page.
- Export or print records where available.
🏖️ Leave
What it does: Staff leave requests with approval workflows and calendar.
Who uses it: super admin admin principal proprietor head teacher bursar super admin admin principal proprietor head teacher bursar staff teacher
How to use it:
- Open the page from the navigator.
- Use the action buttons at the top of the page.
- Export or print records where available.
🚪 Visitors
What it does: Gate-pass, check-in/out, host notifications, badges.
Who uses it: super admin admin principal proprietor head teacher bursar super admin admin principal proprietor head teacher bursar staff teacher
How to use it:
- Open the page from the navigator.
- Use the action buttons at the top of the page.
- Export or print records where available.
🚌 Transport
What it does: Routes, GPS tracking, pick-up records.
Who uses it: super admin admin principal proprietor head teacher bursar super admin admin principal proprietor head teacher bursar staff teacher parent student
How to use it:
- Open the page from the navigator.
- Use the action buttons at the top of the page.
- Export or print records where available.
📢 Announcements
What it does: Post notices to the whole school or a chosen audience.
Who uses it: Staff post; everyone receives.
How to use it:
- Click + Add new; write the title and body.
- Choose the audience (all / students / parents / staff / a class) from the dropdown.
- Pin urgent notices to the top.
🎭 Events
What it does: Term calendar with RSVP, venue booking.
Who uses it: super admin admin principal proprietor head teacher bursar staff teacher parent student
How to use it:
- Open the page from the navigator.
- Use the action buttons at the top of the page.
- Export or print records where available.
📱 Messaging
What it does: Free bulk WhatsApp + email + SMS to parents/staff.
Who uses it: super admin admin principal proprietor head teacher bursar staff teacher parent student
How to use it:
- Open the page from the navigator.
- Use the action buttons at the top of the page.
- Export or print records where available.
💬 Inbox
What it does: Private staff↔admin↔parent threaded messaging.
Who uses it: super admin admin principal proprietor head teacher bursar staff teacher parent student
How to use it:
- Open the page from the navigator.
- Use the action buttons at the top of the page.
- Export or print records where available.
📨 Complaints
What it does: Submit→route→track→resolve with evidence and status.
Who uses it: super admin admin principal proprietor head teacher bursar super admin admin principal proprietor head teacher bursar staff teacher parent student
How to use it:
- Open the page from the navigator.
- Use the action buttons at the top of the page.
- Export or print records where available.
📨 Result Broadcast
What it does: One-click send results to parents via free channels.
Who uses it: super admin admin principal proprietor head teacher bursar super admin admin principal proprietor head teacher bursar staff teacher
How to use it:
- Open the page from the navigator.
- Use the action buttons at the top of the page.
- Export or print records where available.
🗳️ Voting
What it does: Class prefects, head boy/girl, staff polls, anonymous ballots.
Who uses it: super admin admin principal proprietor head teacher bursar staff teacher parent student
How to use it:
- Open the page from the navigator.
- Use the action buttons at the top of the page.
- Export or print records where available.
🖼️ Gallery
What it does: Albums, Google Drive image linking, YouTube embeds.
Who uses it: super admin admin principal proprietor head teacher bursar staff teacher parent student
How to use it:
- Open the page from the navigator.
- Use the action buttons at the top of the page.
- Export or print records where available.
📁 E-Resources
What it does: Curriculum document and past paper repository. A secure digital filing system allowing teachers to share class study materials, revision guides, and exam syllabi via direct web links or Google Drive URLs without consuming database storage.
Who uses it: Teachers upload; Students/Parents view.
How to use it:
- Click Add new.
- Enter title, subject, class, and term.
- Paste direct resource or Drive URL.
- Save to publish to student portals.
🎂 Birthdays
What it does: Celebrates student & staff birthdays, grouped by birth month.
Who uses it: Everyone can view; staff manage.
How to use it:
- Click 🎂 Import student birthdays to pull dates from the student register.
- Birthdays are grouped by month, showing each student's name and class.
- Use it to plan celebrations and shout-outs.
🪪 ID Cards
What it does: Generate professional digital ID cards (students & staff).
Who uses it: Admin / office staff.
How to use it:
- Choose a card type (student or staff) and a professional template.
- Pick the person; the photo and details fill in.
- Print one card or Print ALL.
Advantages:
- Several international-standard templates
- Full school contact details + QR
- Bulk printing
Benefit: Smart, secure ID cards that look world-class — printed in-house for free.
Open ID Cards📰 Flyer
What it does: Design professional marketing flyers to international standards.
Who uses it: Admin / marketing.
How to use it:
- Pick a premium template, size and colour palette.
- Edit the headline, bullets and call-to-action.
- Print or save as PDF/image for print and social media.
Advantages:
- Premium templates & palettes
- Print and social sizes
- Full text control
Benefit: Eye-catching admissions marketing produced in-house, saving design fees.
Open Flyer📈 Reports
What it does: Custom administrative and departmental summaries. A flexible reporting log where heads of department and administrators file official termly summaries, inspection notes, and executive status briefs for institutional governance.
Who uses it: Staff and Admin.
How to use it:
- Click Add new.
- Enter report title and category.
- Input summary notes and dates.
- Export PDF for administrative archives.
🔍 Directory
What it does: Searchable contact registry for staff and students. Aggregates active database profiles into a searchable, read-only contact directory. Displays full names, institutional email addresses, phone contacts, roles, and current academic standing.
Who uses it: Staff and Admin.
How to use it:
- Use global search bar to locate profiles.
- Filter by user role or status.
- Verify contact credentials for outreach.
🏢 Departments
What it does: Academic faculty and HOD structure setup. Defines the institutional academic architecture by establishing distinct academic departments (e.g., Sciences, Arts, Languages) and assigning official Heads of Department (HOD) for faculty governance.
Who uses it: Admin and Super Admin.
How to use it:
- Click Add new.
- Input department title.
- Assign official HOD from staff registry.
- Verify departmental structure in academic setup.
👨👩👧 Parent–Child
What it does: Link parents/guardians to their children.
Who uses it: Admin / office staff.
How to use it:
- Click + Add new.
- Pick the parent from the dropdown (registered parent accounts).
- Pick the student from the class-grouped, searchable list and set the relationship.
Advantages:
- Both parent and student chosen from lists — no typing IDs
- Searchable pickers
- Powers the parent portal
Benefit: Accurate family links so parents see exactly their own children.
Open Parent–Child📝 Admissions
What it does: Public application form → review funnel → enrollment.
Who uses it: super admin admin principal proprietor head teacher bursar
How to use it:
- Open the page from the navigator.
- Use the action buttons at the top of the page.
- Export or print records where available.
💼 HR & Payroll
What it does: Run staff salaries and print professional payslips.
Who uses it: Bursar / HR / proprietor.
How to use it:
- Click + Add new; pick the staff member from the list.
- Enter basic, allowances, bonus, overtime and any deductions (tax, pension, loan).
- Leave Net pay blank — it is calculated automatically.
- Click Payslip on any row to print a branded payslip.
Advantages:
- Automatic net-pay calculation
- Professional, printable payslips
- Pick staff from a list — no typing errors
Benefit: Accurate, on-time salaries that boost morale and keep you compliant.
Open HR & Payroll🧾 Payroll Register
What it does: The full monthly salary register for all staff.
Who uses it: Bursar / HR / proprietor.
How to use it:
- Add a salary record per staff per month (net pay auto-computes).
- Approve and mark as paid.
- Print individual or bulk payslips.
Advantages:
- One register for the whole school
- Auto net-pay
- Audit-friendly
Benefit: A single source of truth for staff pay and budgeting.
Open Payroll Register🏦 Staff Loans & Advances
What it does: Track staff loans & salary advances with repayment schedules.
Who uses it: Bursar / HR.
How to use it:
- Click + Add new; pick the staff member and enter the amount borrowed.
- Set the monthly repayment (EMI) and number of months.
- Update amount repaid over time and the status.
Advantages:
- EMI repayment tracking
- Live outstanding balance
- Status: active / completed / defaulted
Benefit: Controlled, transparent staff lending with no missed repayments.
Open Staff Loans & Advances🎁 Staff Bonuses
What it does: Record performance & special bonuses per staff member.
Who uses it: HR / proprietor.
How to use it:
- Click + Add new; pick the staff member and bonus type.
- Enter the amount and a citation/reason.
- Set the pay status.
Advantages:
- Categorised bonuses
- Documented citations
- Feeds payroll
Benefit: Fair, documented rewards that motivate your best staff.
Open Staff Bonuses⭐ Staff Appraisals
What it does: Structured staff performance appraisals with scoring.
Who uses it: HODs / principal / proprietor.
How to use it:
- Click + Add new; pick the staff member and period.
- Score each criterion 1–10 (punctuality, teaching quality, results, teamwork, conduct).
- The total score & band are computed automatically; add a recommendation.
Advantages:
- Objective weighted scoring
- Auto grade band
- Clear recommendation
Benefit: Evidence-based staff development and promotion decisions.
Open Staff Appraisals📐 Grading Rubrics
What it does: Standardized student conduct evaluation matrices. Provides standardized grading criteria for evaluating student affective traits and behavioral conduct. Establishes uniform benchmarks for punctuality, respect, neatness, and teamwork across all class arms.
Who uses it: Staff and Admin.
How to use it:
- Define behavioral evaluation criteria.
- Establish scoring weightages.
- Apply rubrics across termly student report cards.
🎓 Academic Transcripts
What it does: Comprehensive multi-term academic record synthesis. Compiles student continuous assessments and examination results across multiple academic terms and sessions into official, printable academic transcripts suitable for university applications and transfers.
Who uses it: Admin and Staff.
How to use it:
- Select student profile.
- Specify academic terms and sessions to include.
- Generate comprehensive transcript grid.
- Click Print/Save PDF for official watermarked export.
📄 Transfer Certificates
What it does: Official student departure and clearance documentation. Generates official school leaving certificates and clearance documentation for departing students. Records academic standing, final attendance summaries, conduct ratings, and official release authorization.
Who uses it: Admin and Staff.
How to use it:
- Select departing student.
- Verify fee payment clearance.
- Verify academic standing and conduct.
- Print/Save official Transfer Certificate.
💬 Counselling & Wellbeing
What it does: Confidential academic and psychological guidance tracking. A secure logging facility where school guidance counsellors record confidential student guidance sessions, psychological intervention notes, university placement advice, and career action plans.
Who uses it: Staff and Admin.
How to use it:
- Click Add new.
- Select student profile.
- Record guidance discussion notes.
- Set follow-up review dates.
🛏️ Hostel
What it does: Student accommodation and dormitory wing management. Manages residential student housing by tracking dormitory wings, specific room numbers, bed allocations, and supervising boarding housemasters/mistresses.
Who uses it: Staff and Admin.
How to use it:
- Click Add new.
- Select boarding student.
- Assign specific dormitory wing and room number.
- Record emergency boarding contacts.
🤝 Alumni
What it does: Past student tracking and institutional network archiving. Preserves the institutional heritage by maintaining an active database of graduated students. Records graduation cohorts, higher education placements, career achievements, and alumni association contact details.
Who uses it: Admin and Super Admin.
How to use it:
- Migrate graduated student cohorts.
- Update higher education and career placement notes.
- Filter alumni registry by graduation session.
📦 Inventory
What it does: Asset tracking and physical facility logging. A dedicated physical asset ledger tracking institutional equipment, laboratory apparatus, classroom furniture, and maintenance supplies. Records initial quantities, unit valuations, storage locations, and current asset conditions.
Who uses it: Admin and Super Admin.
How to use it:
- Click Add new.
- Input asset description and serial number.
- Log physical quantity and storage location.
- Perform regular asset condition audits.
📜 Certificates
What it does: Issue branded, printable certificates (achievement, graduation, testimonial) with a unique verification code.
Who uses it: super admin admin principal proprietor head teacher bursar super admin admin principal proprietor head teacher bursar staff teacher student
How to use it:
- Open the page from the navigator.
- Use the action buttons at the top of the page.
- Export or print records where available.
📅 Calendar
What it does: Master academic event schedule and holiday tracking. The definitive institutional calendar displaying term start dates, examination timeframes, public holidays, sports events, and parent-teacher meeting schedules for the entire school community.
Who uses it: Staff manage; All users view.
How to use it:
- Click Add new.
- Specify calendar event title and exact dates.
- Categorize event (Exam, Holiday, Term-start).
- Publish to master institutional dashboard.
🔍 Lost & Found
What it does: Campus property logging for lost items and claims. A campus property ledger where staff and students log found personal items, textbooks, and electronic devices. Records item descriptions, finding locations, and successful property claims.
Who uses it: All users view; Staff manage.
How to use it:
- Click Add new.
- Log item description and finding location.
- Categorize status (Lost vs Found).
- Update record status once claimed by owner.
👥 PTA Meeting
What it does: PTA assembly logging, scheduling, and official minutes. Manages institutional Parent-Teacher Association (PTA) assemblies, individual teacher consultation schedules, official meeting agendas, and published assembly minutes.
Who uses it: Staff manage; Parents view.
How to use it:
- Click Add new.
- Schedule PTA assembly date, time, and venue.
- Publish official meeting agenda topics.
- Attach comprehensive post-meeting assembly minutes.
📖 Book Request
What it does: Student book reservation and lending requests. A dedicated library service portal where students and staff request physical book reservations, track lending availability, and lodge requests for new curriculum textbooks.
Who uses it: Students/Staff request; Librarian manages.
How to use it:
- Click Add new.
- Specify book title and author name.
- Submit reservation request.
- Track reservation status (Requested, Reserved, Issued).
🎓 LMS
What it does: Structured digital courseware and video lesson delivery. A complete digital courseware hub where teachers structure academic lessons, embed instructional lecture videos, upload study notes, and assign interactive assignments for self-paced student learning.
Who uses it: Teachers upload; Students learn.
How to use it:
- Click Add new.
- Select subject and target class arm.
- Input lesson title and study instructions.
- Embed direct lecture video or Drive URL.
🏅 Gamification
What it does: Reward points & badges for good behaviour and effort (PBIS).
Who uses it: Teachers award points; students/parents see them.
How to use it:
- Click + Add new, pick the student, enter points and a reason.
- Points are logged transparently and can appear on the student dashboard.
- Use badges to reinforce positive behaviour.
🍽️ Cafeteria
What it does: Weekly school meal menus and allergen tracking. Manages the institutional cafeteria by publishing daily and weekly student dining menus. Captures meal descriptions, nutritional notes, and mandatory allergen warnings to ensure student dining safety.
Who uses it: Staff manage; Students/Parents view.
How to use it:
- Click Add new.
- Specify day of the week and meal category.
- Describe dining menu items.
- Flag mandatory allergen warnings (e.g., Nuts, Dairy).
🎗️ Financial Aid
What it does: Fee waiver tracking and student sponsorship logging. Maintains official records of institutional scholarships, fee discounts, bursaries, and corporate sponsorships awarded to deserving students. Interconnects with the fee management engine for accurate balance calculations.
Who uses it: Admin and Bursar.
How to use it:
- Click Add new.
- Select student profile.
- Input scholarship title and fee waiver percentage.
- Verify active sponsorship status.
🛎️ Front Desk
What it does: Gatekeeper logging for walk-ins, dispatches, and calls. A comprehensive administrative reception ledger tracking institutional visitors, daily package dispatches, walk-in inquiries, and official phone logs to enforce rigorous campus security.
Who uses it: Staff and Admin.
How to use it:
- Click Add new.
- Select inquiry type (Call, Walk-in, Dispatch).
- Record visitor identity and purpose.
- Timestamp arrival and departure metrics.
🧭 Career
What it does: Higher education tracking and career placement logs. Maintains longitudinal tracking of senior student higher education applications, university admission offers, aptitude test results, and professional career placement milestones.
Who uses it: Staff and Admin.
How to use it:
- Click Add new.
- Select senior student profile.
- Record university application progress.
- Attach official scholarship and admission offer notes.
🧾 Documents
What it does: Custom administrative certificate and letter publishing. A dynamic publishing engine allowing administrators to format and print official school correspondence, bonafide certificates, examination hall passes, and custom testimonials instantly.
Who uses it: Staff and Admin.
How to use it:
- Select document format preset.
- Customize letterhead and body text.
- Input recipient profile data.
- Click Print/Save PDF for watermarked export.
🛰️ Fleet
What it does: Bus route logistics, driver tracking, and maintenance logs. Manages institutional transportation logistics by maintaining active ledgers of school bus routes, assigned transport vehicles, authorized drivers, daily pick-up schedules, and scheduled fleet maintenance.
Who uses it: Staff and Admin.
How to use it:
- Click Add new.
- Input bus vehicle registration and route name.
- Assign authorized transport driver.
- Log daily route schedules and maintenance notes.
🏟️ Facilities
What it does: Resource reservation for auditoriums, labs, and grounds. A scheduling console for reserving shared campus infrastructure such as science laboratories, auditoriums, sports grounds, and conference rooms. Prevents double-booking via conflict checking.
Who uses it: Staff and Admin.
How to use it:
- Click Add new.
- Select campus facility.
- Reserve specific calendar date and time blocks.
- Authorize reservation approval status.
✅ Compliance
What it does: Institutional certification and government regulation tracking. An executive governance dashboard tracking mandatory government accreditations, ministry inspection timelines, safety audit certificates, and statutory operational compliance milestones.
Who uses it: Admin and Super Admin.
How to use it:
- Click Add new.
- Input statutory certification title.
- Record official approval dates and issuing ministry.
- Set automatic renewal warning dates.
🧮 Activity Log
What it does: A tamper-evident audit trail of every important action.
Who uses it: Admin/super-admin only — read-only.
How to use it:
- Every create, update, delete, import and login is recorded here automatically.
- You cannot add rows manually — the system writes them.
- Filter/export for accountability and security reviews.
📄 Records
What it does: Generate student record cards, class broadsheets and subject broadsheets for print/PDF.
Who uses it: super admin admin principal proprietor head teacher bursar super admin admin principal proprietor head teacher bursar staff teacher
How to use it:
- Open the page from the navigator.
- Use the action buttons at the top of the page.
- Export or print records where available.
👨💻 About the Developer
What it does: The developer & HMG Concepts brand bio — the last page of the site.
Who uses it: super admin admin principal proprietor head teacher bursar staff teacher parent student
How to use it:
- Open the page from the navigator.
- Use the action buttons at the top of the page.
- Export or print records where available.
🗒️ Lesson Plans
What it does: Structured instructional planning and HOD vetting. Provides a structured digital template where teachers author daily and weekly lesson plans, establishing core learning objectives, teaching methodologies, and assessment strategies for HOD vetting.
Who uses it: Teachers author; HODs vet.
How to use it:
- Click Add new.
- Select subject, class arm, and date.
- Establish core instructional objectives.
- Submit lesson plan for official HOD review.
🏅 Behaviour
What it does: Behavioral tracking and disciplinary action recording. A specialized pastoral care ledger for tracking student behavioral milestones, positive conduct citations, disciplinary infractions, and administrative intervention measures.
Who uses it: Staff and Admin.
How to use it:
- Click Add new.
- Select student profile.
- Select conduct category (Positive vs Infraction).
- Record detailed behavioral notes and actions taken.
🧩 Support Plans
What it does: Individualized Education Plans and academic interventions. Manages Individualized Education Plans (IEP) and specialized learning accommodations for students requiring academic remediation, specialized therapy, or behavioral support.
Who uses it: Staff and Admin.
How to use it:
- Click Add new.
- Select student profile.
- Define specific learning accommodations and goals.
- Log regular intervention review notes.
💝 Donations
What it does: Philanthropic endowment tracking and benefactor logging. A secure financial ledger maintaining comprehensive records of institutional endowments, alumni donations, corporate grants, and charitable contributions complete with benefactor metadata.
Who uses it: Admin and Super Admin.
How to use it:
- Click Add new.
- Input benefactor identity and grant title.
- Log financial donation amount and date.
- Allocate funds to specific school projects.
🔁 Substitutions
What it does: Emergency class cover and absentee teacher replacement. Maintains operational continuity by managing emergency teacher substitutions. Reassigns available teaching staff to cover classes for absent colleagues based on active availability rosters.
Who uses it: Staff and Admin.
How to use it:
- Click Add new.
- Select absent teacher and affected class arm.
- Assign available substitute teacher.
- Notify substitute staff member via portal alerts.
🆘 Help Desk
What it does: Institutional ticketing for repairs, IT, and maintenance. A complete institutional service desk where staff and students lodge repair tickets for broken campus hardware, IT network issues, plumbing faults, and physical facility maintenance.
Who uses it: All users submit; Admin resolves.
How to use it:
- Click Add new.
- Select issue category (IT, Maintenance, Facilities).
- Describe specific repair requirements.
- Track ticket status through to resolution.
💳 Online Pay
What it does: Digital payment tracking and secure fee gateways. Integrates electronic fee transactions, digital bank transfers, and online payment gateway logs into the master school financial dashboard, generating verified instant e-receipts.
Who uses it: Admin manage; Parents/Students pay.
How to use it:
- Initialize secure online fee payment links.
- Verify electronic transaction logs.
- Generate automated instant e-receipts.